Job description:

Job Purpose:

The Administration Executive will provide comprehensive administrative and organizational support to the leadership team. The role requires excellent Excel skills, attention to detail, and strong coordination abilities. The ideal candidate will act as the central point of contact for administrative matters, ensuring smooth operations and efficient communication within the chapter.

Key Responsibilities:

• Provide administrative and secretarial support to the  Chairperson, Board, and management team.
• Prepare and maintain reports, databases, and spreadsheets using Microsoft Excel (formulas, pivot tables, charts).
• Manage calendars, coordinate meetings, and organize chapter events and logistics.
• Draft, proofread, and handle correspondence and communications professionally.
• Maintain member records, contact lists, and documentation with accuracy and confidentiality.
• Support budgeting and expense tracking using Excel or other tools.
• Prepare meeting agendas, take minutes, and distribute follow-ups.
• Assist with presentation materials, reports, and event summaries.
• Liaise with members, vendors, and service providers as needed.
• Ensure smooth day-to-day office operations and handle general administrative tasks.

Qualifications & Skills:

• Bachelor’s degree in business administration, Office Management, or related field.
• Minimum 2 years of experience in administration, executive assistance, or coordination.
• Strong proficiency in Microsoft Excel and the full Microsoft Office Suite.
• Excellent organizational, communication, and interpersonal skills.
• Attention to detail, discretion, and ability to handle confidential information.
• Strong multitasking and time management skills.
• Fluent in English & Arabic